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2005 STUART DAILY MEMORIAL TENS TOURNAMENT Tournament Date: Saturday, August 13, 2005 Tournament Chair: Erik Goetz - goetzew@yahoo.com NEXT MEETING: June 14, 2005 - 8pm at Wonders |
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FIELD |
NAME(s): Larry, Guido, Jess |
%COMP |
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Location(s) |
Guido will contact the Crossroads to inform them of our tournament Jess will contact the city to reserve the dump pitches. - $50 Rent |
100% |
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Preparation |
Larry volunteered to prepare the field - $250 Mowing, paint | 100% |
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Toilets/Tents/Tables |
Guido will get quotes from various vendors- $200 rentals Steve K is lending a tent Need canopies/tents from club members |
100% |
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Shuttle |
Guido knows of someone who will shuttle people from Crossroads to dump with tractor/wagon- $?? gas/fee | 0% |
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Communications |
Erik will get prices for various communication equipment; 2-way radios, bull-horns, PA system, etc.- $50-$150 depending (Cohan?) | 0% |
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Medical staff |
Jon contacting Lisa R. re: UW sports medicine for student trainers- $?? fee Erik will notify the township fire department |
0% |
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FOOD/MERCHANDISE |
NAME(s): Jess, Guido |
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Purchase/Donations |
Miller can provide the pig again this year. One ordered, need 2- $ get pig cost from Andy, what other costs? (charcoal, etc) Skip will donate water?? Big Sky beer donation 2 barrels Looking into having micro breweries donate beer and have Wonders set up a tent to host the beer stands and food. Pint glasses given to teams and sold to public allow access to the tent where beer/soda/food will be served in the afternoon. (the great midwest beer fest is the same weekend at Olin - how does this effect the plan??) Guido checking with X-roads/ permit. |
50% |
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Food prep materials |
Need someone to plan menu, estimate purchases for pre-social food and beverage sales |
0% |
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Licenses/Inspections |
Guido will get the parade permit form from the town | 0% |
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Merchandise |
Can Dan Marz come up with a t-shirt design? Jon and BigToe will produce tournament t-shirts Jon is setting up exclusive merch vendor agreement with BigToe Larry is pricing plastic mugs with WRC/WWRC logos |
0% |
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MATCHES |
NAME(s): Erik |
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Tournament/divisions/bracketing/rules |
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Trophies/Awards |
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Referees |
Jason H. is handling this...need to keep him informaed as to number of teams. | 0% |
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SOCIAL/ENTERTAINMENT |
NAME(s): TBD |
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Welcome venue |
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Local weekend activities |
Wisconsin AGM is Sunday, August 14 2005 | 100% |
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Band |
The Crossroads is going to have another 'Road Fest' on the same day. We will look into getting discounted entry for 10's participants | 0% |
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SPECATORS/PUBLICITY |
NAME(s): Marc Kennedy, Jess |
%COMP |
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Newspaper/Radio/Web |
Madison.com (GMCVB) has event registration form - event appears on their calendar Marc will contact radio stations for possible live remote broadcast Jess also has media contacts she will inform about the tournament |
50% |
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Fliers/Recruiting materials |
Web site complete Flier pdf complete, sent out to listserv |
100% |
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TEAMS |
NAME(s): Erik, Matt S., Jess |
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Invitations (Clubs, Rugby Mag, USA/MW/WI notices) |
Sent notice to Rugby Mag on 1/12/05 Rugby Mag ad in June issue - $185 for ad MW and WI Unions have our tourney date poated. Specifics sent to listserv |
10% |
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Hotels |
Discounts from Northwest Group Hotels available. Link on website. | 0% |
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BUDGET |
NAME(s): Erik |
%COMP |
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Analysis of 2004 Financials |
No data - Given $2000 expense budget | 0% |
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Expense Estimates = $1,200 to date |
Itemized list of expenses incurred under current plan | 0% |
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Revenue Estimates = $0 to date |
Estimate of revenue under current plan assumptions | 0% |
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Debts Requiring Immediate Payment |
Amount / Payee / Reason |
0% |